Training Management

»Employee Qualification Management«

Ex­tend the “Do­cu­ment Con­trol” mo­du­le to ac­tively plan and re­cord the qua­li­fi­ca­ti­ons of your em­ployees. Our so­lu­ti­on “Em­ployee Qua­li­fi­ca­ti­on Ma­nage­ment” does it for you. Crea­te va­rious qua­li­fi­ca­ti­ons pro­files (tar­get qua­li­fi­ca­ti­on) and as­sign the re­le­vant do­cu­ments to them. Plan in­di­vi­du­al trai­nings and trai­ning mea­su­res such as “Read and un­ders­tood tasks”, “Face-to-face trai­nings” and “Ex­ter­nal trai­nings” and com­bi­ne the­se with the elec­tro­nic exam At the push of a but­ton, the qua­li­fi­ca­ti­on ma­trix in­forms you about the cur­rent qua­li­fi­ca­ti­on le­vel of your em­ployees ba­sed on qua­li­fi­ca­ti­on cer­ti­fi­ca­tes (ac­tu­al qua­li­fi­ca­ti­on). If re­qui­red, it is also pos­si­ble to crea­te in­di­vi­du­al trai­ning mea­su­res and re­peat in­ter­vals for your trai­nings. The elec­tro­nic lear­ning con­trol also al­lows you to crea­te in­di­vi­du­al ques­ti­on ca­ta­lo­gues. Both right and wrong and mul­ti­ple choice tasks can be crea­ted here. Ha­ving suc­cess­ful­ly com­ple­ted the lear­ning con­trol, the qua­li­fi­ca­ti­on le­vel of your em­ployees is au­to­ma­ti­cal­ly up­dated and dis­play­ed in the qua­li­fi­ca­ti­on matrix.

How do you benefit from the Training Management software?

Digital management

Make ma­nu­al­ly ma­na­ged EXCEL lists for map­ping the qua­li­fi­ca­ti­on ma­trix ob­so­le­te — ma­na­ge them com­ple­te­ly di­gi­tal­ly instead.

Securing the activity

En­su­re that only em­ployees who have been suc­cess­ful­ly trai­ned ac­tual­ly per­form the re­le­vant activity.

Increased data security

Pro­tect your data from un­wan­ted in­ter­fe­rence by un­aut­ho­ri­zed users and from de­st­ruc­ti­ve forces. 

Individual configuration

Let the mo­du­les be con­fi­gu­red ac­cord­ing to your wis­hes and pre­fe­ren­ces to fa­ci­li­ta­te the on­boar­ding trai­ning for your colleagues. 

Comfortable analysis

Com­for­ta­b­ly and fle­xi­b­ly eva­lua­te your qua­li­fi­ca­ti­on le­vel ba­sed on a do­cu­ment, an em­ployee or a qua­li­fi­ca­ti­on profile. 

Link to document control

When our mo­du­le “Do­cu­ment Con­trol” is ad­di­tio­nal­ly used, the re­lease of a new do­cu­ment re­vi­si­on au­to­ma­ti­cal­ly ge­ne­ra­tes the cor­re­spon­ding trai­ning tasks.

Central information platform

Use the d.3ecm sys­tem as your cen­tral in­for­ma­ti­on plat­form on which you can re­trie­ve all your data at short notice.

Constant availability

Ac­cess your data at any time. It does not mat­ter whe­re you are.

Some features of Training Management

  • Sup­port of do­cu­ment trai­nings, face-to-face trai­nings and ex­ter­nal trainings
  • Op­tio­nal lear­ning suc­cess con­trol ba­sed on mul­ti­ple choice tests
  • Con­fi­gura­ble re­peat rhythms
  • Au­to­ma­tic crea­ti­on of trai­ning she­ets and par­ti­ci­pant lists
  • Au­to­ma­tic as­sign­ment of re­le­vant do­cu­ments in case of de­part­ment change

The following regulations were considered for MQM

  • ISO 9001:2015, chap­ter 7
  • ISO 13485:2016, chap­ter 6
  • EU GMP Gui­de­li­ne Part 1, chap­ter 2
  • EU GMP Gui­de­li­ne Part 2, chap­ter 3
  • Or­di­nan­ce for the Ma­nu­fac­tu­re of Me­di­ci­nal Pro­ducts and ac­ti­ve Phar­maceu­ti­cal In­gre­dients sec­tion 2, §4
  • FDA 21 CFR 211 Sub­part B

Would you like a live insight into the software?

Get a live in­sight into the pos­si­bi­li­ties of qua­li­fy­ing em­ployees in just 45 mi­nu­tes ba­sed on a sam­ple ap­p­li­ca­ti­on case. Find out how you can plan your in­di­vi­du­al trai­ning cour­ses and trai­ning mea­su­res such as “read and un­der­stand tasks”, “face-to-face trai­nings” as well as “ex­ter­nal trai­nings” with the so­lu­ti­ons by d.velop Life Sci­en­ces and how you can com­bi­ne them with an elec­tro­nic lear­ning control.

33 Good reasons for a cooperation with d.velop LS

You’­re not con­vin­ced yet? Find out about 33 good re­a­sons spea­king for a coope­ra­ti­on with d.velop Life Sci­en­ces GmbH. We will show you re­a­sons from the provider’s point of view, from the soft­ware point of view and other ge­ne­ral re­a­sons that dis­tin­guish us. 

Frequently asked questions (FAQs) about Employee Qualification Management

Dif­fe­rent ro­les are de­fi­ned in Em­ployee Qua­li­fi­ca­ti­on Ma­nage­ment. Ac­cess to the qua­li­fi­ca­ti­on data is restric­ted via the­se ro­les. In­di­vi­du­al em­ployees can only view their own qualifications.

Af­ter a do­cu­ment is re­leased, the re­le­vant trai­ning coor­di­na­tors are gi­ven a task to as­sign the do­cu­ment to the em­ployee pro­files that need to be trai­ned on the do­cu­ment. Af­ter as­sign­ment, the­se em­ployees re­cei­ve a trai­ning task.

The do­cu­ment can be sent for in­for­ma­ti­on or as a read-and-un­ders­tood task with con­fir­ma­ti­on of un­der­stan­ding by en­t­e­ring the elec­tro­nic si­gna­tu­re. Mo­reo­ver, it is also pos­si­ble to as­sign a ques­ti­onn­aire and a face-to-face training.

You con­fi­gu­re that a par­ti­ci­pant in do­cu­ment cir­cu­la­ti­on crea­tes a ca­ta­log of ques­ti­ons for the do­cu­ment. Mul­ti­ple-choice ques­ti­ons and ques­ti­ons with yes/no an­s­wers can be crea­ted. Op­tio­nal­ly, select how many of the ques­ti­ons are ran­dom­ly dis­play­ed and how many of them must be an­s­we­red cor­rect­ly in or­der for the em­ployee to re­cei­ve their trai­ning certificate. 

If a pro­fi­le con­tains em­ployees who do not have ac­cess to the sys­tem (off­line users), the per­son re­spon­si­ble for trai­ning is gi­ven the task of plan­ning the trai­ning as class­room trai­ning. The  trai­ning do­cu­ments are at­ta­ched to the task for prin­ting. Af­ter the trai­ning has been com­ple­ted they are re­tur­ned with si­gna­tures. By me­ans of the prin­ted code, the trai­ning is re­gis­tered in the sys­tem as com­ple­ted and the em­ployees re­cei­ve their pro­ofs of qualification.

Wi­t­hin the em­ployee qua­li­fi­ca­ti­on ma­nage­ment, dif­fe­rent re­pe­ti­ti­on rhyth­ms are pos­si­ble (e.g. an­nu­al­ly, every two ye­ars …). In the qua­li­fi­ca­ti­on ma­trix, a co­lo­red mar­ker is used to in­di­ca­te if the pro­of was not pro­vi­ded in the cur­rent period.

The cur­rent qua­li­fi­ca­ti­on le­vel is dis­play­ed in a ma­trix, in which the evi­dence is dis­play­ed with co­lo­red icons. The over­view is avail­ab­le per em­ployee pro­fi­le and per em­ployee. The em­ployee can view his own ma­trix himself.

Ad­di­tio­nal qua­li­fi­ca­ti­ons on to­pics such as data pro­tec­tion, hy­gie­ne know­ledge and others that do not re­la­te to a QM do­cu­ment are crea­ted as ad­di­tio­nal qua­li­fi­ca­ti­ons. The­se are crea­ted by the MQM ma­na­ger and as­si­gned to the em­ployees or pro­files. Blank trai­ning cour­ses (e.g. an ex­ter­nal trai­ning) can also be re­cor­ded here, which are la­ter re­pla­ced by an ac­tu­al qualification.

The Em­ployee Qua­li­fi­ca­ti­on Ma­nage­ment has its own au­dit trail. Chan­ges to ques­ti­onn­aires, pro­ofs of qua­li­fi­ca­ti­on and pro­files as well as trai­ning cour­ses are do­cu­men­ted here.

For the com­ple­ti­on of e‑learning cour­ses, we of­fer a web-ba­sed plat­form through which e‑learning con­tent is pro­vi­ded and as­si­gned to em­ployees. Upon com­ple­ti­on of the in­ter­ac­ti­ve ex­ams, the em­ployee re­cei­ves a trai­ning cer­ti­fi­ca­te. In the next step, e‑learning will be in­te­gra­ted into the Em­ployee Qua­li­fi­ca­ti­on Management.

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