Digital personnel file

Ma­na­ge your ap­p­li­ca­ti­on do­cu­ments, re­fe­ren­ces, va­ca­ti­on re­quests, cer­ti­fi­ca­tes and much more with the di­gi­tal per­son­nel file by d.velop Life Sci­en­ces. Ac­ce­le­ra­te the hand­ling of dai­ly HR de­part­ment pro­ces­ses and thus re­du­ce your company’s per­son­nel cos­ts. En­su­re that only selec­ted per­sons are aut­ho­ri­zed to view the cor­re­spon­ding per­son­nel do­cu­ments and also gua­ran­tee a con­ti­nuous­ly up­dated sta­tus of the per­son­nel file.

How do you benefit from the Digital Personnel File software?

Digital management

Di­gi­tal­ly store your ap­p­li­ca­ti­on do­cu­ments, cer­ti­fi­ca­tes, va­ca­ti­on re­quests, cer­ti­fi­ca­tes etc.


Cap­tu­re ap­pro­pria­te me­ta­da­ta be­fo­re­hand and scan the do­cu­ments afterwards.

Increased data security

Pro­tect your data from un­wan­ted in­ter­fe­rence by un­aut­ho­ri­zed users and from de­st­ruc­ti­ve forces. 

Individual configuration

Let the mo­du­les be con­fi­gu­red ac­cord­ing to your wis­hes and pre­fe­ren­ces to fa­ci­li­ta­te the on­boar­ding trai­ning for your colleagues. 

Focus on core business

Save time se­ar­ching for per­son­nel do­cu­ments and fo­cus on your core business.


In­cre­a­se the trans­pa­ren­cy of your per­son­nel pro­ces­ses and al­ways have your tasks in view.

Central information platform

Use the d.3ecm sys­tem as your cen­tral in­for­ma­ti­on plat­form on which you can re­trie­ve all your data at short notice.

Constant availability

Ac­cess your data at any time. It does not mat­ter whe­re you are. 

Some features covered by our software solution

  • Sup­port of bar­code la­bel prin­ters when boo­king documents
  • Sup­port of la­bel printers
  • Gra­nu­lar ac­cess con­trol to per­son­nel files de­pen­ding on user authorization

Regulatory requirements of the digital personnel file

33 Good reasons for a cooperation with d.velop LS

You’­re not con­vin­ced yet? Find out about 33 good re­a­sons spea­king for a coope­ra­ti­on with d.velop Life Sci­en­ces GmbH. We will show you re­a­sons from the provider’s point of view, from the soft­ware point of view and other ge­ne­ral re­a­sons that dis­tin­guish us. 

Frequently asked questions (FAQs) about the Digital Personnel File

Re­cords are crea­ted in d.3ecm using a fol­der sche­me for do­cu­ments with the same at­tri­bu­te values.

The ad­mi­nis­tra­ti­on de­ter­mi­nes which em­ployees are al­lo­wed to view and/or edit per­son­nel do­cu­ments. Mo­reo­ver, the ‘Per­son­nel’ sec­tion is only dis­play­ed for aut­ho­ri­zed users via an ac­ti­vi­ty profile.

The per­son­nel ma­nage­ment in the d.velop life sci­en­ces cli­ent sup­ports the boo­king of per­son­nel do­cu­ments. The pro­per­ties (at­tri­bu­tes) for the do­cu­ments are re­cor­ded in the ar­chi­ve and a bar­code la­bel can be prin­ted op­tio­nal­ly. Once the do­cu­ment is avail­ab­le, it is as­si­gned to the data re­cord via the bar­code or the import.

The per­son­nel ma­nage­ment sup­port the bar­code ty­pes ‘PDF417’, ‘Barcode128’ and ‘Barcode39’. The bar­code type can be set ac­cord­ing to cus­to­mer requirements.

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The Di­gi­tal Per­son­nel File is a com­po­nent of the d.velop life Sci­en­ces so­lu­ti­on suite. Each pro­duct is power­ful on its own, but when used tog­e­ther they are even better.

Emblem for the software solution Document Control

Document Control

Whe­ther work / pro­cess in­st­ruc­tions (SOPs), pro­cess de­scrip­ti­ons, test spe­ci­fi­ca­ti­ons or other ty­pes of do­cu­ments — you can crea­te, re­vi­se and sign them all di­gi­tal­ly with this module.

Emblem for the software solution Training Management

Training Management

Ex­tend the “Do­cu­ment Con­trol” mo­du­le to ac­tively plan and re­cord the qua­li­fi­ca­ti­ons of your em­ployees with our trai­ning management.

Emblem for the software solution QM Workflows

QM Workflows (Complaint | DC | CAPA | CC)

Di­gi­ta­li­ze your ISO pro­ces­ses. Con­trol your pro­duc­tion-re­la­ted QM pro­ces­ses using di­gi­tal workflows.

Quick contact

You have a ques­ti­on on the di­gi­tal per­son­nel file? 
Our sa­les team will help you prompt­ly and gladly.