Contract Management

Contract Management software

Get con­sul­tancy now
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Illustration of a notebook on which the contract management of d.velop Life Sciences is displayed
Get con­sul­tancy now

Keep track of your con­tracts. Get re­min­ders for dead­lines like ter­mi­na­ti­on or re­ne­wal op­ti­ons in a mul­ti-sta­ge pro­cess. Give every em­ployee di­gi­tal ac­cess to exact­ly tho­se con­tracts that are re­le­vant to him or her. Crea­te new con­tracts on the ba­sis of text mo­du­les — al­ways in the cur­rent re­leased version.

How do you benefit from the Contract Management software?

Digital management 

Make ma­nu­al­ly ma­na­ged con­tract fol­ders ob­so­le­te — ma­na­ge them com­ple­te­ly di­gi­tal­ly instead. 

Easy access authorization 

Every em­ployee has easy ac­cess to tho­se con­tracts that are re­le­vant for him. 

Link to Document Control 

In con­junc­tion with our “con­trol­led do­cu­ments” mo­du­le you re­cei­ve an di­gi­tal re­view, ap­pro­val and re­lease workflow. 

Increased data security 

Pro­tect your data from un­wan­ted in­ter­fe­rence by un­aut­ho­ri­zed users and from de­st­ruc­ti­ve forces. 

Overview at the touch of a button 

Keep an over­view of your con­tracts and view all con­tracts in­clu­ding me­ta­da­ta at the push of a button. 

Automatic system reminder 

The sys­tem au­to­ma­ti­cal­ly re­minds you of can­cel­la­ti­on and other dead­lines on the con­fi­gu­red dates. 

Central information platform 

Use the d.3ecm sys­tem as your cen­tral in­for­ma­ti­on plat­form on which you can re­trie­ve all your data at short notice. 

Constant availability 

Ac­cess your data at any time. It does not mat­ter whe­re you are. 

Some features of contract management
  • Gra­nu­lar aut­ho­riz­a­ti­on sys­tem on con­tract level
  • Dis­tinc­tion bet­ween stan­dard user, con­tract spe­cia­list and administrator
  • Mul­ti-sta­ge re­min­der func­tions and es­ca­la­ti­on me­cha­nisms (clea­ring house)
  • Sup­port for the im­port of exis­ting con­tracts (clas­si­fi­ca­ti­on, scanning)
  • Use of text mo­du­les and glos­sa­ry function
  • Dead­line ca­len­dar and ap­point­ment overview
  • Sup­port of dif­fe­rent du­ra­ti­on sche­mes (li­mi­ta­ti­on, au­to­ma­tic ex­ten­si­on, ter­mi­na­ti­on pe­ri­od, due dates)
  • Histo­ry function
  • Au­to­ma­tic ge­nera­ti­on of fol­der structures

Regulations that are fulfilled by Contract Management

Get a first overview.
Illustration of a notebook on which the contract management of d.velop Life Sciences is displayed

Use working aids as well as text mo­du­le and glos­sa­ry func­tions in the cour­se of crea­ting your contracts.

Rea­ding Pane

For each do­cu­ment, a pre­view can be dis­play­ed wi­t­hin the fle­xi­b­ly cus­to­miz­ab­le rea­ding pane. This al­lows you to view the do­cu­ment and see the as­so­cia­ted pro­per­ties (e.g. deadlines).

Rib­bon

When using the Con­tract Ma­nage­ment, this mo­du­le is avail­ab­le in the rib­bon with the name “Con­tract ma­nage­ment”, de­pen­ding on the aut­ho­riz­a­ti­on. This rib­bon in­clu­des six main func­tion groups which are vi­si­ble and avail­ab­le to the user de­pen­ding on the user’s authorization:

  • No­ti­fi­ca­ti­on
  • Se­arch
  • Dead­line Calendar
  • Crea­ti­on
  • Ad­mi­nis­tra­ti­on
Con­tract Status

The con­tract sta­tus can be grou­ped au­to­ma­ti­cal­ly. Here, for ex­amp­le, con­tracts with the first as well as the se­cond re­min­der can be dis­tin­guis­hed from each other 

Cur­rent Deadlines

At the touch of a but­ton, you will get an over­view of dead­lines and up­co­m­ing key dates re­la­ting to your con­tracts. Using the but­tons “Next 14 days”, “Next 4 weeks” or e.g. “Next 6 mon­ths” you will immedia­te­ly get an over­view of up­co­m­ing to-dos and key dates for your con­tracts. The sys­tem au­to­ma­ti­cal­ly re­minds you about all key dates (de­li­very via e‑mail is also possible).

Would you like a live webcast of the software?

Get a live in­sight into the pos­si­bi­li­ties of Con­tract Ma­nage­ment in just 45 mi­nu­tes with a sam­ple use case. Find out how you can be re­min­ded about dead­lines such as can­cel­la­ti­on or re­ne­wal op­ti­ons in a mul­ti-sta­ge pro­ce­du­re using the so­lu­ti­ons by d.velop Life Sciences.

To the Live-WebCast

33 Good reasons for a cooperation with d.velop LS

You’­re not con­vin­ced yet? Find out about 33 good re­a­sons spea­king for a coope­ra­ti­on with d.velop Life Sci­en­ces GmbH. We will show you re­a­sons from the pro­vi­der’s point of view, from the soft­ware point of view and other ge­ne­ral re­a­sons that dis­tin­guish us. 

To the reasons

Frequently asked questions (FAQs) about Contract Management

The Con­tract Ma­nage­ment is ba­sed on the d.3 ar­chi­ve with the gra­nu­lar aut­ho­riz­a­ti­on con­cepts avail­ab­le the­re. The con­tracts can the­re­fo­re only be view­ed or edi­ted by users with ap­pro­pria­te authorization.
The con­tract ma­nage­ment so­lu­ti­on sup­ports dead­line sche­mes. A dead­line sche­ma spe­ci­fies when an em­ployee is no­ti­fied, how of­ten and which em­ployee is no­ti­fied when dead­lines are due. Re­min­ders are con­fi­gu­red du­ring sys­tem set­up. Va­rious dead­line re­min­ders can be sent per contract.
The trans­fer of con­tracts can take place via a scan­ning line, via mass data im­port or via in­di­vi­du­al files. When scan­ning of exis­ting con­tracts, they are trans­fer­red to the d.3 ar­chi­ve; a task for con­tract clas­si­fi­ca­ti­on can be sent di­rect­ly to an employee.
Di­gi­tal con­tract ma­nage­ment di­gi­ti­zes and au­to­ma­tes pro­ces­ses throughout the con­tract cy­cle — pa­per­less, lo­ca­ti­on-in­de­pen­dent and at any time. Chan­ces are good that you have been in­vol­ved in such pro­ces­ses be­fo­re. For ex­amp­le, if you bought so­me­thing and the sel­ler pro­ces­sed the purcha­se through an iPad in­s­tead of a tra­di­tio­nal cash re­gis­ter, tha­t’s a di­gi­tal con­tract pro­cess. Si­mi­lar­ly, if you’­ve sent a con­tract on­line or si­gned  it di­gi­tal­ly in­s­tead of prin­ting it out and si­gning it by hand, you’­re al­rea­dy par­ti­ci­pa­ting in a di­gi­tal con­tract pro­cess. In both ca­ses, the di­gi­tal ap­proach of­fers tan­gi­ble be­ne­fits: It makes the pro­cess fas­ter, ea­sier and more con­ve­ni­ent. Di­gi­tal con­tract ma­nage­ment co­vers the en­t­i­re con­tract pro­cess — be­fo­re and af­ter si­gning. With the con­tract ma­nage­ment of d.velop Life Sci­en­ces, you give each em­ployee di­gi­tal ac­cess to exact­ly tho­se con­tracts that are re­le­vant to him.
A collec­tion of de­fi­ni­ti­ons is ma­na­ged in the com­pa­ny glos­sa­ry, which is in­te­gra­ted in the con­tract ma­nage­ment. The ent­ries are map­ped in the d.3 ar­chi­ve and are sub­ject to re­vi­si­on-pro­of ar­chi­ving. No ad­di­tio­nal ap­p­li­ca­ti­on like a text edi­tor is re­qui­red. The aut­ho­ri­zed users have read ac­cess to the com­pa­ny glos­sa­ry. The re­spon­si­ble ad­mi­nis­tra­tor can crea­te, chan­ge and re­mo­ve glos­sa­ry entries.
Re­cur­ring con­tract ele­ments such as a se­vera­bi­li­ty clau­se can be ma­na­ged in con­tract ma­nage­ment in several lan­guages and dif­fe­ren­tia­ted by de­part­ment and ca­te­go­ry. They can be che­cked by a le­gal ex­pert af­ter crea­ti­on and then stored as a ‘re­leased text mo­du­le’. The text mo­du­les are re­pre­sen­ted in the d.3 ar­chi­ve and are sub­ject to au­dit-com­pli­ant archiving.
Wi­thout in­tel­li­gent soft­ware, good con­tract ma­nage­ment and pro­per con­tract ad­mi­nis­tra­ti­on is al­most im­pos­si­ble. Once you have ex­cee­ded a cer­tain com­pa­ny size, con­tract ma­nage­ment soft­ware be­co­mes in­dis­pensable. When it co­mes to in­ves­ting in con­tract ma­nage­ment soft­ware, the num­ber of cur­rent con­tracts also plays a role. The sa­vings po­ten­ti­al is enor­mous. This re­sults from the fact that con­tract ma­nage­ment soft­ware ta­kes many tasks off your hands, sa­ving time that can be used for core busi­ness. The con­tract ma­nage­ment soft­ware re­minds you of im­portant due dates and can­cel­la­ti­on pe­ri­ods. Con­tract ma­nage­ment soft­ware does this bet­ter and more re­li­ab­ly than any note­book, be­cau­se every due date and dead­line is al­ways lin­ked to con­cre­te con­trac­tu­al ob­li­ga­ti­ons — the soft­ware makes the­se re­la­ti­ons­hips clear at all times. Which ty­pes of con­tracts are most ap­pro­pria­te for using con­tract ma­nage­ment software? 
  • Ren­tal agreements
  • Main­ten­an­ce contracts
  • Ser­vice contracts
  • Coope­ra­ti­on agree­ments with other companies
  • Purcha­se contracts
  • Sup­port contracts
  • Lea­sing agreements
Get­ting star­ted with di­gi­tiz­a­ti­on is very re­war­ding for com­pa­nies. Di­gi­tal con­tract ma­nage­ment saves you time and mo­ney, which has a po­si­ti­ve im­pact on the bot­tom line. It also im­pro­ves the ma­nage­ment of con­tracts. Just think of the con­ve­ni­en­ce of elec­tro­nic si­gna­tures ver­sus the cum­ber­so­me pro­cess from prin­ting to si­gning to re­tur­ning con­tracts by mail or fax. Mo­reo­ver, di­gi­tal con­tract pro­ces­ses are ea­sier to track. This hel­ps to avoid mistakes.

Customer review on the Contract Management

to the re­fe­rence overview

“The d.velop Life Sci­ence team has sup­por­ted us for ye­ars in ma­king our pro­ces­ses more ef­fi­ci­ent and di­gi­tal. This way, we have been able to suc­cess­ful­ly im­ple­ment the GxP-com­pli­ant ma­nage­ment of do­cu­ments, em­ployee qua­li­fi­ca­ti­ons, and con­tracts tog­e­ther in our com­pa­ny over the past few ye­ars. We are hap­py to build on the po­si­ti­ve ex­pe­ri­en­ces with the d.velop Life Sci­ence team and cur­r­ent­ly have nu­me­rous pro­jects in the pipe­line that will make our do­cu­men­ta­ti­on more di­gi­tal, trace­ab­le and cen­tra­li­zed. d.velop Life Sci­ence GmbH is a strong and long-term part­ner for us.”

Dr. Ni­co­le Frei­se-Pap­kePro­cess Group Lea­der QA-Sys­tems (Rot­ten­dorf Phar­ma GmbH)
Dr. Nicole Freise-Papke

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