Keep track of your contracts. Get reminders for deadlines like termination or renewal options in a multi-stage process. Give every employee digital access to exactly those contracts that are relevant to him or her. Create new contracts on the basis of text modules — always in the current released version.
How do you benefit from the Contract Management software?
Digital management
Make manually managed contract folders obsolete — manage them completely digitally instead.
Easy access authorization
Every employee has easy access to those contracts that are relevant for him.
Link to Document Control
In conjunction with our “controlled documents” module you receive an digital review, approval and release workflow.
Increased data security
Protect your data from unwanted interference by unauthorized users and from destructive forces.
Overview at the touch of a button
Keep an overview of your contracts and view all contracts including metadata at the push of a button.
Automatic system reminder
The system automatically reminds you of cancellation and other deadlines on the configured dates.
Central information platform
Use the d.3ecm system as your central information platform on which you can retrieve all your data at short notice.
Constant availability
Access your data at any time. It does not matter where you are.
Some features of contract management
- Granular authorization system on contract level
- Distinction between standard user, contract specialist and administrator
- Multi-stage reminder functions and escalation mechanisms (clearing house)
- Support for the import of existing contracts (classification, scanning)
- Use of text modules and glossary function
- Deadline calendar and appointment overview
- Support of different duration schemes (limitation, automatic extension, termination period, due dates)
- History function
- Automatic generation of folder structures
Would you like a live webcast of the software?
Get a live insight into the possibilities of Contract Management in just 45 minutes with a sample use case. Find out how you can be reminded about deadlines such as cancellation or renewal options in a multi-stage procedure using the solutions by d.velop Life Sciences.
33 Good reasons for a cooperation with d.velop LS
You’re not convinced yet? Find out about 33 good reasons speaking for a cooperation with d.velop Life Sciences GmbH. We will show you reasons from the provider’s point of view, from the software point of view and other general reasons that distinguish us.
Frequently asked questions (FAQs) about Contract Management
Are digitized contracts visible to every user?
The Contract Management is based on the d.3 archive with the granular authorization concepts available there. The contracts can therefore only be viewed or edited by users with appropriate authorization.
What deadlines can be managed for a contract?
The contract management solution supports deadline schemes. A deadline schema specifies when an employee is notified, how often and which employee is notified when deadlines are due. Reminders are configured during system setup. Various deadline reminders can be sent per contract.
How are contracts incorporated into the solution?
The transfer of contracts can take place via a scanning line, via mass data import or via individual files. When scanning of existing contracts, they are transferred to the d.3 archive; a task for contract classification can be sent directly to an employee.
Can definitions of terminology be managed?
A collection of definitions is managed in the company glossary, which is integrated in the contract management. The entries are mapped in the d.3 archive and are subject to revision-proof archiving. No additional application like a text editor is required. The authorized users have read access to the company glossary. The responsible administrator can create, change and remove glossary entries.
Can text modules be managed?
Recurring contract elements such as a severability clause can be managed in contract management in several languages and differentiated by department and category. They can be checked by a legal expert after creation and then stored as a ‘released text module’. The text modules are represented in the d.3 archive and are subject to audit-compliant archiving.
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The Contract Management is a component of the d.velop life sciences solution suite. Each product is powerful on its own, but when used together they are even better.
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