Personnel File (digital)

Definition of the term („What is a Digital Personnel File?“)

The di­gi­tal per­son­nel file is a soft­ware so­lu­ti­on used to ma­na­ge staff-re­la­ted do­cu­ments. It con­tains scan­ned do­cu­ments as well as spe­ci­fi­cal­ly crea­ted do­cu­ments and in­for­ma­ti­on pro­vi­ded from other IT systems.

Which contents belong in a digital personnel file?

The­se may in­clu­de pay slips, lea­ve ap­p­li­ca­ti­ons, sick lea­ve and ap­p­li­ca­ti­on do­cu­ments. The ex­cep­ti­ons are do­cu­ments which may vio­la­te an emplyee’s per­so­nal rights. Among them ae do­cu­ments in­forming about the employee’s he­alth con­di­ti­on or ge­ne­ral do­cu­ments by the oc­cup­a­tio­nal phy­si­ci­an, such as dia­gno­ses, tre­at­ments and psy­cho­lo­gi­cal re­ports (ob­li­ga­ti­on for con­fi­den­tia­li­ty ac­cord­ing to § 8 Sec. 1 of the Ger­man Oc­cup­a­tio­nal Safe­ty and He­alth Act).

What is the aim of the digital personnel file?

The aim of this di­gi­tal per­son­nel file is to re­place the tra­di­tio­nal pa­per-ba­sed per­son­nel file with the elec­tro­nic sto­rage. This way, ad­mi­nis­tra­ti­ve pro­ces­ses are ac­ce­le­ra­ted and the pro­ces­ses are shor­ten­ed and ac­ce­le­ra­ted re­sul­ting in si­gni­fi­cant time sa­vings. Mo­reo­ver, you can re­du­ce cos­ts and im­pro­ve the qua­li­ty using a di­gi­tal per­son­nel file.

Discover suitable software for your personnel management

Ma­na­ge your ap­p­li­ca­ti­on do­cu­ments, re­fe­ren­ces, va­ca­ti­on re­quests, cer­ti­fi­ca­tes and much more with the di­gi­tal per­son­nel file by d.velop Life Sci­en­ces. Ac­ce­le­ra­te the hand­ling of dai­ly HR de­part­ment pro­ces­ses and thus re­du­ce your company’s per­son­nel costs.
Live insight into the GxP-compliant document management system of d.velop Life Sciences

Share now!

Share on email
Share on facebook
Share on linkedin
Share on twitter
Share on whatsapp

Learn more about

Medical Device Regulation

Me­di­cal De­vice Re­gu­la­ti­on (MDR) – Re­gu­la­ti­on 2017/745 (EU) on Me­di­cal De­vices The Ger­man coun­ter­part to the term “Me­di­cal De­vice Re­gu­la­ti­on” is “Me­di­zin­pro­duk­te­ver­ord­nung”. The re­gu­la­ti­on 2017/745